In-Person Recognition Event Information for Graduates, Guests, and Volunteers

The following instructions are for graduates, guests, and volunteers participating in Cal Poly's in-person recognition events on June 12 and 13. Please click the following links to find the information you need to enjoy this celebration of our spring graduates:

Please review ALL instructions. We advise that all participants are aware of what is expected of them during these events.
 

Event Information for Graduates 

We are looking forward to celebrating with you on June 12 and 13!  Below is important information for you to prepare for the event, know what to expect that day, and how to promote a safe event for all attendees. 


What do I need to do before the event? 

  • If you are traveling from out of the area, please comply with all public health and travel guidance during your visit.
  • Graduate tickets (and your four guest tickets) will be electronically distributed to your Cal Poly email account on June 9. Distribute tickets to your guests and be ready to present a printed ticket at the event.
  • Before you arrive on campus for the event, you must complete your COVID-19 self-screening and confirm that you are not displaying any symptoms. Here's how:
  1. Visit Cal Poly’s COVID-19 Self-Screening page for instructions.
  2. To start your screening, log into your student portal and find the single click link to the daily screening tool, located next to the health portal icon. 
  3. Complete your self-screening BEFORE you come to campus by answering a few questions about your health.
  4. Be ready to present a GREEN OR BLUE CAMPUS PASS at Spanos Stadium. Check your Cal Poly email for a message from covid-19-screening@reply.calpoly.edu after completing the screening.
  • If you are displaying any symptoms, do not attend the event for the safety of other graduates and guests. Contact your medical provider for further evaluation or Campus Health and Wellbeing at 805-756-1211.

When do I need to be there? 

  • Please arrive 90 minutes prior to your event start time to complete the graduate arrival process. Any graduate who shows up less than 30 minutes before their event will not have enough time to complete the arrival process and will be turned away. DON’T BE LATE.
  • If you want to sit with friends from your college, please arrive at the graduate arrival process together.  Students will be seated on the stadium floor as they arrive and holding seats will not be permitted.

What can’t I bring/can’t do? 

  • Do not arrive intoxicated. Any student who is intoxicated or perceived to be intoxicated will not be allowed into the stadium.
  • Do not arrive wearing your regalia (caps are OK) — robes must be draped over your arm until you reach the graduate regalia robing area.
  • Please leave all water bottles at home. All graduates will be provided with a water bottle and granola bar prior to the start of their event. All outside containers will be completely emptied upon arrival, regardless of their content.
  • Please do not bring anything other than your event ticket, your regalia and your cell phone to show your certified blue or green campus pass upon entry.
  • Alcohol, fireworks, weapons of any kind (pocketknives, pepper spray, fireworks, etc.) and glass bottles are prohibited. Anyone found in possession of these items will be removed from the event.
  • Please leave pets at home. Only service animals are permitted on campus.
  • Other prohibited items include:
    • Cigarettes, e-Cigs, disposable E-Cigs or lighters
    • Costumes
    • Stickers, flyers, banners, fan signs or large posters
    • Balloons, balls, inflatables or frisbees
    • Laser pointers or devices
    • Paint pens, permanent markers, spray paint
    • Outside food or beverages (Including alcohol, medicine, pills, or candy)
    • Hard coolers
    • Lawn chairs and shade structures
  • A clear bag policy will be in effect in Spanos Stadium for each event. This limits individuals to one clear bag or small clutch per person (12x6x12 Clear Bag, 12x12 Gallon Ziploc, or 4.5x8.5 Clutch).

Where can I park? 

  • Please park in the H12, H14, and H16 (i.e., orange lots) located on Via Carta off Highland Drive. For additional information. visit the Campus Parking page.
  • ADA parking for graduates and guests will be available on the top level of the Grand Avenue parking structure. Shuttles are available and ADA accessible at Grand Avenue – please look for the shuttle tent. Overflow ADA parking will be available in the C-7 parking lot, located on California Boulevard and accessible via Highland Drive.
  • Please keep in mind that California Boulevard will be closed to through traffic.

Where do I go when I arrive on campus? 

  • Graduates must enter on the east side of the stadium, accessible via Mustang Way/South Perimeter Road.
  • From the orange lots (H12, H14 and H16), make your way through the center of campus until you reach Mustang Way/South Perimeter Road. From there, make your way down to the intersection of South Perimeter Road and College Avenue – nearby landmarks include the Old Natatorium (building 46), Student Services (building 124), and Spanos Stadium. At the intersection, you will see the marked graduate entrance area on the east side of Spanos Stadium. As a reminder, please arrive 90 minutes before the event to have enough time to go through the graduate entrance area.
  • For additional guidance to Spanos Stadium, visit Cal Poly Maps.

What do I need to do when I get to the stadium? 

  • Here’s what graduates should expect:

    • Be ready to present a printed ticket in your possession, which will be scanned at the entrance to the stadium.
    • Have regalia in hand (OK to wear cap) upon entry.
    • If you bring a non-clear bag, you will be required to store and pay to keep it in a bag locker near the entrance or you will need to return your bag to your vehicle prior to entry.
    • Do not arrive intoxicated. Any student who is intoxicated or perceived to be intoxicated will not be allowed into the stadium.
    • Grads will receive a wrist band (color-coded for their specific event) at the entrance, bottle of water and small snack.
    • Grads will receive a flyer with a QR code to access a digital commemorative booklet on their mobile device.
    • Commemorative booklets will not be provided at the gates as they will be mailed to graduates during finals week with other graduate celebratory gifts.
    • Graduates will be seated on a first-come, first-served basis.  Again, if you want to sit with friends from your college, please arrive together.
    • Graduates will be required to sit at least 2 chairs apart from other fellow grads. Graduates will be directed to a green (available) seat by an usher. Please do not sit in a red seat, as these are marked to ensure appropriate physical distancing between graduates.
    • All graduates must wear masks and adhere to physical distancing upon arrival and throughout their event at Spanos Stadium. Face coverings will be available at the stadium for anyone who needs one.

What happens during the event? 

  • There will be a few speakers sharing brief remarks, followed by the name-reading and stage-crossing for graduates.
  • Graduates will cross the stage and names will be read in the order of graduate arrival to Spanos Stadium. Please arrive early if you wish to have your name read early in the program.

My name has been read and I’ve crossed the stage. Now what should I do? 

  • Once your name is read, you are welcome to exit the stadium through the south exit or return to your seat and stay to cheer on your fellow graduates. Exiting via the north exits will not be permitted during the event.
  • Please leave the stadium quietly to allow other grads to have the best experience in their name-calling and stage-crossing.
  • Leave campus immediately after exiting Spanos Stadium. Do not gather outside of the stadium following the completion of the event.
  • Plan on a location to meet with your guests far away from the stadium. Graduate and guests should reunite as far away from the stadium as possible, ideally off campus.

 

Event Information for Guests   

We are looking forward to celebrating with your graduate on June 12 and 13!  Below is some important information for you to prepare for the event, know what to expect that day, and how to promote a safe event for all attendees. 


What do I need to do before the event? 

  • If you are traveling from out of the area, please comply with all public health and travel guidance during your visit.
  • Before you arrive on campus, please confirm that you are not displaying any COVID-19 symptoms. If you are displaying any COVID-19 symptoms, do not attend the event for the health and safety of other guests, graduates and event staff/volunteers. Please contact your medical provider for further evaluation.
  • If you are a Cal Poly student attending as a guest, please complete your daily COVID-19 self-screening and confirm that you are not displaying any symptoms. You will be required to present a green or blue campus pass to enter Spanos Stadium.
  • Please print your tickets at home. Guest tickets will be electronically distributed to graduates no later than June 9.

When do gates open at Spanos Stadium? 

  • Gates will open for guests approximately 60 minutes prior to the event start time.  Tickets are assigned to a specific section of Spanos Stadium to ensure appropriate distancing, so please pay close attention to the suggested entrance that is closest to your seats.  You must sit in the section that corresponds to your ticket.
  • Tickets will be assigned by section – east or west sides of the stadium. Guests are not allowed to change seating sections.
  • Guests with east seating section must enter the stadium through the southeast and northeast stadium gates.
  • Guests with west seating section must enter the stadium through the southwest and northwest stadium gates.
  • Please have a printed ticket ready to present at the gate.

What can’t I bring/can’t do? 

  • Do not arrive intoxicated. Any guest who is intoxicated or perceived to be intoxicated will not be allowed into the stadium.
  • Please leave all water bottles at home. Guests will be provided with a water bottle prior to the start of their event. Open containers will be completely emptied upon arrival, regardless of their content.
  • Alcohol, fireworks, weapons of any kind (pocketknives, pepper spray, fireworks, etc.) and glass bottles are prohibited. Anyone found in possession of these items will be removed from the event.
  • Please leave pets at home. Only service animals are permitted on campus.
  • Other prohibited items include:
    • Cigarettes, e-Cigs, disposable E-Cigs or lighters
    • Costumes
    • Stickers, flyers, banners, fan signs or large posters
    • Balloons, balls, inflatables or frisbees
    • Laser pointers or devices
    • Paint pens, permanent markers, spray paint
    • Outside food or beverages (Including alcohol, medicine, pills, or candy)
    • Hard coolers
    • Lawn chairs and shade structures
  • A clear bag policy will be in effect in Spanos Stadium for each event. This limits individuals to one clear bag or small clutch per person (12x6x12 Clear Bag, 12x12 Gallon Ziploc, or 4.5x8.5 Clutch).

Where can I park? 

  • Please park in the H12, H14, and H16 (i.e., orange lots) located on Via Carta off Highland Drive. For additional information. visit the Campus Parking page.
  • ADA parking for graduates and guests will be available on the top level of the Grand Avenue parking structure. Shuttles are available and ADA accessible at Grand Avenue – please look for the shuttle tent. Overflow ADA parking will be available in the C-7 parking lot, located on California Boulevard and accessible via Highland Drive. For more information, please click here
  • Please keep in mind that California Boulevard will be closed to through traffic.

What do I need to know when I arrive at Spanos Stadium? 

  • Upon arrival, guests must have a printed ticket in their possession which will be scanned at the entrance. Tickets are for specific sections of the stadium, and guests will not be permitted to sit in a section that is not reflected on their ticket.
  • All guests will be required to wear masks throughout their participation in recognition events. Face coverings will be available at the stadium for anyone who needs one.
  • Once you have entered the stadium, please remain with your party throughout the event. Your party should be seated together and maintain at least six feet of physical distance from other parties/guests.

I just saw my graduate cross the stage. Now what should I do? 

  • Graduates and guests are free to exit the stadium through the south exit once the graduate’s name is read. We recommend discussing your exit plan with your group before event.
  • Please leave the stadium quietly to allow other graduates to have the best experience in their name-calling and stage-crossing. Exit the stadium through the gate that you entered.
  • All guests and graduates will be advised to leave campus immediately after exiting Spanos Stadium. Please do not gather outside of the stadium following the completion of the event.
  • Plan on a location to meet with your graduate and guests far away from the stadium, ideally off campus. Graduate and guests should reunite as far away from the stadium as possible.

 

Event Information for Student/Staff Volunteers 

Thank you for helping Cal Poly deliver an amazing commencement experience for our spring graduates. Please see below for important information you need to know before you begin your volunteer shift.

  • Cal Poly student volunteers/workers are required to follow all testing and daily self-screening requirements in order to participate as a volunteer.  

  • Volunteers/workers are required to wear face masks and maintain six feet of physical distance whenever possible throughout their shift. 
  • Student volunteers/workers must present a certified green or blue campus pass on the day of the event in order to complete their shift(s). For more information on testing requirements, visit the Testing Compliance page. For information on daily screening requirements, visit the COVID-19 Self-Screening page
  • Cal Poly faculty and staff are strongly encouraged to self-screen for COVID-19 symptoms on the day of the event. If you are displaying any symptoms, please do stay home and do not report for your volunteer shift. 

Related Content

Follow us on Facebook

Follow The official Cal Poly Commencement Facebook page.

Follow

Follow us on Instagram

Follow The official Cal Poly Commencement Instagram account.

Follow

Graduate Status Report

Complete the Graduate Status Report and let us know what you are doing after graduation in terms of employment or your admission to graduate school.

Complete the Survey

Career Connections

Career Connections, Cal Poly's exclusive networking and mentoring platform, allows you to support and engage with current students and network with alumni.

Join Career Connections

Cal Poly Proud Alumni

Get involved with your local or affinity-based alumni chapter to network with other alumni, support current students and stay connected to your Cal Poly community.

Get Involved